HIPAA CONFIDENTIAL PATIENT SIGN-IN SYSTEMS

HIPAA Information

HIPAA Sign-in Systems

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Here's a simple answer to
patient confidentiality
at sign-in.

  The American Hospital Association has enacted the Health Insurance Portability and Accountability Act (HIPAA), mandating new ways to handle patient information that will protect patient privacy.  Protecting your patients' privacy at sign-in, where the identity of each patient must be kept confidential can be simple, efficient and affordable with our confidential patient sign-in systems.

  Under the new privacy standards, a method of sign-in must be in place so patients can't see other patients names/information.  What's more, office personnel must refer to patients by number rather than by name. 

  It could be complicated, but our new form solves that.  Using pegboard/One-Write®, check system mechanics, the form allows you to meet the need for patient sign-in privacy in a way that's both simple and affordable.

  Each patient prints name, arrival time and "Name of Health Care Professional" on a numbered slip, them removes it.  The information is transferred via carbonless paper to a master log.  Once the patient removes the slip, the information is protected behind the carbonless paper, available only for office use.

  The front desk attendant reads the log and calls each patient by number.

  Each package contains 40 patient sign-in sets, with slips numbered 1-25, or enough slips to see 1,000 patients.

  With one simple system, you're making one HIPAA privacy worry disappear!

HIPAA Compliance, Patient Privacy and Confidential Sign-In Systems

  While the patient sign-in sheet is used at the front desks of most clinicians' offices, many doctors do not have a clear understanding of its legal importance. Contrary to what the lay public may believe, it is not just used to track a patient's arrival.1

  The patient sign-in sheet protects the doctor. This important document proves the patient was in the office on a particular date. This is necessary to avoid any question of fraud from insurance companies, including Medicare and state programs, such as Medicaid. Also, a disgruntled patient may claim that he was billed for services rendered on a day he was not in the doctor's office. A report to a disciplinary board because of such a claim can cause incredible problems.

  Proof of the patient's presence cannot be achieved by any other method that is as simple and low-cost. Office notes, an appointment book with check marks next to a name, or even a signed patient's receipt, are not considered adequate proof, since they can be easily falsified. A sign-in sheet, on the other hand, preserves that patient's handwritten verification and the date of the office visit. To protect the clinician, the patient's signature must appear on a sheet with several other patients' signatures bearing the same date.

  While sign-in sheets are an important part of office documentation, it seems obvious that displaying the day's patient list is a clear violation of a patient's privacy and confidentiality.  In addition, many patients are uncomfortable signing an open sign-in sheet.

  The clinician faces a dilemma: We need the sign-in sheet to protect us, but an open patient sign-in sheet, where patients' names can be viewed by all, violates patient confidentiality and privacy laws.

  Confidential Patient Sign-In Systems from HIPAA Sign-In.com solve this problem and comply with states privacy laws and the new federal HIPAA laws that go into effect April 2003.

  Protecting your patients' privacy with this new generation of sign-in sheets makes will be welcome in your office as a long overdo improvement. They will make your patients more comfortable and show that you care while allowing compliance with federal and state privacy laws.

Related HIPAA Links
Health Insurance Portability
and Accountability Act
www.cms.hhs.gov/hipaa
US Department of
Health and Human Services
aspe.hhs.gov/admnsimp
Unsure how to handle HIPAA?
hipaa.org

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